20 % - Manages the Training Institution by leading in the preparation of budget proposal and monitoring its utilization, preparation, and evaluation of plans, programs, projects and services to ensure attainment of targets and objectives. - Manages income generating programs (IGPs) by monitoring and evaluating the management and financial performance of the IGPs and makes recommendations based on findings. - Sets up facilities and equipment maintenance system by developing maintenance plans and monitoring its implementation to ensure that facilities, equipment, tools and materials are properly maintained the required time. - Facilitates monitoring and evaluation of programs, projects and services to monitor institution’s performance. - Recommends appointments, promotion, transfer, separation of instructors and other school personnel under his/her jurisdiction. - Designs and installs enhancement measures to improve administrative effectiveness and efficiency of the Training institution. - Manages the monitoring of outputs and evaluation of outcomes through regular performance assessment and impact studies to assess the effectiveness, efficiency and responsiveness of programs, projects and services to clients. - Manages the implementation of programs and services by reviewing planned activities, strategies and resources against actual program delivery. 20 % - Recommends policies, and standards by reviewing existing rules and policies through document analysis and consultation with stakeholders to improve current processes and practices in the Training Institution for approval of the Provincial/Regional Director and TAC. - Formulates institution’s policies by reviewing new thrusts and priorities issued by the management that will serve as its guide in determining relevant programs and services. - Updates existing systems and guidelines by evaluating their effectiveness and relevance to present conditions and integrating improvement areas in programs and services. 10 % - Establishes and maintains linkages with external parties in education, local community and industry by initiating high level negotiations that lead to formal forging of agreements through MOA/MOU, contracts and other agreement arrangements, and sustaining partner’s relationships through regular communication and feedback mechanisms. - Facilitates provision of consultancy and technical assistance to partners and clients by providing support through conduct of trainings, technical advice on TVET programs, participation in projects and activities mutually benefitting both parties. - Visits and suggests improvements of community extension projects in the surrounding areas of the school under his/her jurisdiction. Reviews/studies request of different organizations/individuals for barangay-based training to determine its responsiveness to the community. - Coordinates with different barangay officials and NGOs/PO by holding or attending meetings and consultations to organize joint programs and activities. 10 % - Leads in the formulation of strategic directions by clarifying its vision, mission, goals and objectives, providing strategic directions and identifying strategies, activities, resources, and targets to achieve its desired status within the proposed timeframe. - Directs the preparation, execution and review of the Institutional Development Plan by conducting plan monitoring and analyzing evaluation and feedback results as inputs to replanning of programs and strategies. - Prepares the Institution’s Commitment and Review Form by recommending work distribution and scheduling of programs or activities to ensure alignment with the Office mandates, priorities and deliverables. - Discusses the approved Institution’s Commitment and Review and assigns tasks to staff by distributing duties and responsibilities to ensure delivery of expected outputs. - Coordinates and monitors the operations of the Institution by tracking the progress of work/deliverables and reviewing the outputs of the staff to ensure accomplishment of deliverables in accordance with targets and standards. 10 % - Develops human resource complement by determining staff competency gaps through performance evaluation and needs analysis and identifying appropriate learning and development interventions to address the identified gaps. - Mentors staff in the performance of their respective duties and responsibilities by discussing their strengths and weaknesses and recommending appropriate learning and development programs and intervention to enhance their competencies. 10 % - Initiates social marketing, advocacy and networking with other partners and stakeholders by supervising the preparation and implementation of the Training Institutions’ promotion and advocacy plan to reach wide client based of potential beneficiaries and partners. - Attends programs, events and other activities of the Training Institution as proof of the agency’s and the training Institution’s strong commitment to provide accessible and available programs and services to its clients and stakeholders. 10 % - Initiates the installation of the Institution’s quality management system by developing its quality manual and operational procedures based on APACC, ISO and other quality standards. - Manages QMS by checking compliance of programs/services to existing circular requirements, implementing guidelines and operating procedure, and recommending changes for work improvement. 10 % - Performs other related tasks that may be assigned from time to time.
Education: Master's Degree OR Certificate in Leadership and Management from the CSC Experience: 5 years of supervisory/ management experience Training: 120 hours of supervisory/ Management Learning and development intervention Eligibility: Career Service (Professional)/ Second Level Eligibility
• Must be physically fit with good moral character • Advance oral and written communication skills • Computer and digital literacy, especially in MS Office Applications • Adheres to professional work ethics • Ability to work under pressure with minimum supervision • Advance Analytical Skills • Good Interpersonal Working Relationship in a team environment
All interested applicants must submit their application together with the following documents https://bit.ly/TESDAOnlineRecruitmentForm_ver2 not later than January 25, 2025:
- Intent Letter indicating the position, office where the vacancy exists and its Item Number);
- Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website);
- Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
- List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
- Performance Evaluation System (PES) Ratings for Calendar Year 2023 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for July to December 2024 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
- Copy of previous appointment for TESDA applicants or applicants from other government agencies;
- List of at least five (5) references with complete contact details and email addresses for the following categories:
- Superior
- Peers
- Subordinates (if applicable)
- Clients (if applicable)
- Certified true copy of transcript of records/diploma;
- Authenticated copy of Eligibility by CSC or PRC;
- Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
- Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
- Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)
“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled”.
Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.
ARMELA B. GUTIERREZ
Chief Administrative Officer
Human Resource Management Division
