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ADMINISTRATIVE ASSISTANT III (RE-OPEN)


POSITION: ADMINISTRATIVE ASSISTANT III (RE-OPEN)
FORMER INCUMBENT: VLADIMIR JOHN P. MACAPUGAY (PROMOTED)
ITEM NUMBER: TESDAB-ADAS3-27-2017
OFFICE: OFFICE OF THE DEPUTY DIRECTOR GENERAL FOR POLICIES AND PLANNING (ODDG-PP) TESDA CENTRAL OFFICE
SALARY: SG-9 (Php18,784.00) PERA: P2,000.00
 
THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:
10%- Receives incoming documents;
10%- Routes outgoing documents;
25%- Encodes/scan/updates incoming/outgoing documents in the database;
5% - Assists in the reproduction of documents/materials;
10%- Assists in answering phone calls;
10%- Prepare/drafts routine correspondence;
5% - Assists in data gathering and research work;
10%- Facilitate vouchers for reimbursement;
5% - Provide assistance during cluster meetings;
10%- Performs other duties and functions as may be assigned from time to time
 
JOB QUALIFICATIONS OF THE HIREE ARE:
      Education: Completion of two-year studies in college
      Experience: 1 year of relevant experience
      Training: 4 hours of relevant training
      Eligibility: Career Service (Sub-Professional)/First Level Eligibility
 
SPECIAL QUALIFICATIONS:

    • Good interpersonal relationship and work attitude
    • Working knowledge of MS Office Applications
    • Good moral and work ethics
    • Good in oral and written communications

CORE COMPETENCIES:
   • Work effectively in vocational education and training
   • Participate in workplace communication
   • Work in team environment
   • Interact with customers
   • Promote programs and services
   • Use relevant technologies

All interested applicants must submit their application together with the following documents to Human Resource Management Division, AS not later than October 22, 2020:
 
• Intent Letter indicating the position, office where the vacancy exists and its Item Number)
• Duly accomplished Personal Data Sheet with Work Experience Sheet (CSC Form 212 Revised 2017);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the no. of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2019 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for July to December 2019 and January to June 2020 (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• Accomplishments/Achievements done during the last three (3) years to be endorsed by the Head of Office;
• Statement of duties and responsibilities for the positions held indicating the specified period covered (mm-dd-yy to mm-dd-yy);
• List of at least five (5) references with complete contact details for the following categories:
• Superior
• Peers
• Subordinates (if applicable)
• Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Certificate of Completion on TESDA’s Online Course entitled “Practicing COVID 19 Preventive Measures in the Workplace”;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received);
• Expert Services (Resource Person/Speaker/Moderator/Panelist); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates)
 
“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled”.
Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.
 
ANNALYN S. PANOPIO
Chief Administrative Officer
Human Resource Management Division
 
 
PUBLICATION DATE: October 12, 2020