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ADMINISTRATIVE ASSISTANT III


POSITION: ADMINISTRATIVE ASSISTANT III 
FORMER INCUMBENT: JOCELYN M. LAGUNAY (RETIRED)
ITEM NUMBER: TESDAB-ADAS3-47-2017 
OFFICE: LEARNING DEVELOPMENT DIVISION (LDD), NATIONAL INSTITUTE FOR TECHNICAL EDUCATION AND SKILL DEVELOPMENT (NITESD), TESDA-CENTRAL OFFICE
SALARY: SG-9 Php17,975.00 PERA: P2,000.00
 
THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:
 
• 20% Updates, receives and monitors documents and develops/maintains an efficient and effective filing and documentation system (hard and e-copy);
• 15% Prepares materials and provides administrative support during meetings, international hostings/visits and conferences conducted by the Divisions;
• 20% Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA travels, Catering Services and S/M suppliers) and monitors fund utilization of the division;
• 10% Prepares, consolidates and monitors the Division’s APP, records management and other administrative related reports;
• 10% Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filing and coordination with other offices, among others;
• 10% Maintains a monitoring system of the Division’s  meeting and hosting of international visits;
• 5% Schedules and/or updates schedule of meetings and appointments of PDD staff using the google calendar;
• 5% Monitors the Division’s supplies and materials, functionality of machines & equipment, furniture & fixture, lighting power supply, among others and ensures concerns are addressed and fixed; and
• 5% Performs other administrative functions as may be assigned.
 
JOB QUALIFICATIONS OF THE HIREE ARE:
 
Education: Completion of two-year studies in  College
Experience: 1 year of relevant experience
Training: 4 hours of relevant training
Eligibility: Career Service (Sub-Professional)/First Level Eligibility
 
CORE COMPETENCIES:
 
• Work effectively in vocational education and training
• Participate in workplace communication
• Work in team environment
• Interact with customers
• Promote programs and services
• Use relevant technologies
• Perform computer operations
• Compile records
• Perform clerical procedures
• Coordinate office programs and activities
 
SPECIAL QUALIFICATIONS:
 
• Good in oral and written communications
• Computer literate
• Has good moral character  and work ethics
• Has good interpersonal relationship and work attitude
• Can work under pressure
 
All interested applicants must submit their application together with the following documents to Human Resource Management Division, AS not later than October 18, 2019:
 
• Duly Accomplished Personal Data Sheet with Work Experience Sheet (CSC Form 212, Revised 2017);
• Service Records;
• List of training programs attended indicating the no. of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2018, January to June and July to December 2018 for outside applicants or Individual Performance Commitment Review (IPCR) ratings for July to December 2018 and January to June 2018 and January to June 2019 for TESDA applicants or applicants from other government agencies of at least Very Satisfactory Rating;
• For government employee only: a copy of previous appointment;
• List of at least five (5) references for each category with contact details (residential/office address, telephone/cellphone number, e-mail address):
• Superior/Supervisor
• Peer
• Subordinate (if applicable)
• Client/Stakeholder;
• Statement of duties and responsibilities for the positions held indicating the specified period covered (mm-dd-yy to mm-dd-yy);
• Potential Assessment Forms to be accomplished by your Immediate Supervisor and one (1) Peer;
• Certified true copy of transcript of records/diploma; and
• Certified true copy of Eligibility by CSC or PRC.
 
“TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however, that they meet the minimum requirements of the position to be filled.”
 
Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.
 
MARIA VERONICA M. SANDOVAL
Chief Administrative Officer
HRMD-AS
 
 
 
PUBLICATION DATE: October 8, 2019